How to Analyze Lifetime Value to CAC
by Month and Marketing Channel in Excel

Learn how to measure whether your marketing is actually profitable by comparing customer lifetime value (LTV) to customer acquisition cost (CAC). In this lesson, you’ll break results down by month and by marketing channel so you can see what’s working, what’s too expensive, and where to focus for better profit.

Download the Excel file used in this tutorial:

Excel Build Guide: Lifetime Value to CAC Ratio

1. Create a Month Column From the Date

  • Locate the date field (example shown as cell B2).
  • Convert the date into the month name using the TEXT function:
    • =TEXT(B2,”mmmm”)
  • Fill the formula down so every row has a month label like January, February, etc.

2. Confirm the Input Columns Needed

  • Ensure your dataset includes the following fields (as shown in the video):
    • Customer Acquisition Cost
    • First job revenue
    • Margin
    • Service agreement revenue
    • Expected repeat jobs
    • Expected next 12-month revenue
  • Confirm you also have a Gross Profit column available (this is what you will use later, not revenue).

3. Build the Expected 12-Month Revenue and Gross Profit Columns

  • Create (or verify) the calculated column for Expected 12-month revenue:
    • Sum of:
      • First job revenue
      • Service agreement revenue
      • Expected next 12-month revenue
  • Create (or verify) the Gross Profit column:
    • Expected 12-month revenue multiplied by margin
  • This Gross Profit column becomes the source for your LTV side of the ratio calculations.

4. Create a Month Summary Table

  • In a new area, type “Month” as a header.
  • List months from January through December by typing January and dragging down.
  • Add columns beside Month for:
    • Average Customer Acquisition Cost
    • Average Gross Profit
    • LTV to CAC Ratio

5. Calculate Average CAC by Month Using AVERAGEIFS

  • Use AVERAGEIFS to calculate Average CAC for each month.
  • Structure:
    • Average range: Customer Acquisition Cost column
    • Criteria range: Month column
    • Criteria: the month name cell in your summary table (example shown as B3 for January)
  • Format as currency:
    • Ctrl + Shift + 4
  • Drag the formula down for all months.

6. Calculate Average Gross Profit by Month Using AVERAGEIFS

  • Copy the CAC formula and reuse it.
  • Change only the average range to the Gross Profit column (the video emphasizes using Gross Profit, not revenue).
  • Format as currency:
    • Ctrl + Shift + 4
  • Drag down for all months.

7. Calculate the LTV to CAC Ratio

  • Divide Average Gross Profit by Average CAC:
    • =AverageGrossProfit / AverageCAC
  • Format as a number (as shown in the video):
    • Ctrl + Shift + 1
  • Drag down for all months.

8. Create a Line Chart for the Monthly Ratio

  • Highlight the Month range.
  • Hold Ctrl and highlight the LTV to CAC ratio values.
  • Insert a line chart:
    • Insert → Line Chart (or Recommended Charts)
  • Add data labels:
    • Click chart → Chart Elements (plus icon) → Data Labels

9. Create a Unique List of Marketing Channels

  • Use UNIQUE on the Marketing Channel column:
    • =UNIQUE(MarketingChannelRange)
  • Copy and paste as values:
    • Ctrl + C, then Ctrl + Shift + V
  • Add headers similar to the monthly table:
    • Marketing Channel
    • Average CAC
    • Average Gross Profit
    • LTV to CAC Ratio

10. Calculate Average CAC by Marketing Channel

  • Use AVERAGEIFS again, but this time the criteria is Marketing Channel (not Month).
  • Average range: Customer Acquisition Cost
  • Criteria range: Marketing Channel column
  • Criteria: each channel name in the summary list
  • Format as currency and remove decimals if desired.
  • Fill down.

11. Calculate Average Gross Profit by Marketing Channel

  • Copy the CAC formula and switch the average range to Gross Profit.
  • Format as currency.
  • Fill down.

12. Calculate LTV to CAC Ratio by Marketing Channel

  • Divide Average Gross Profit by Average CAC for each channel.
  • Fill down.
  • If you want a shortcut: copy the ratio formula and paste down the full range.

13. Create a Clustered Bar Chart by Marketing Channel

  • Highlight the Marketing Channel list and the LTV to CAC ratio values.
  • Insert → Recommended Charts → Clustered Bar.

14. Sort the Bar Chart Correctly

  • If sorting causes channel labels to mismatch due to formulas:
    • Convert formulas to values first (copy → paste values), then sort.
  • Sort smallest to largest to make the highest values appear at the top of the bar chart (Excel displays bar order in a slightly counterintuitive way).

LTV to CAC Tracking in Excel Dashboards

Q1. What is the LTV to CAC ratio?
The LTV to CAC ratio compares how much profit you expect to earn from a customer over time (LTV) versus what it costs to acquire that customer (CAC). It’s one of the most important metrics for understanding whether growth is profitable.

Q2. Why is LTV to CAC more important than “getting more leads”?
More leads doesn’t always mean more profit. If it costs more to acquire customers than you earn from them, growth can actually hurt the business. LTV to CAC helps you make confident decisions about marketing spend and pricing.

Q3. What will this video help me do inside Excel?
You’ll learn how to organize your data so you can compare performance month by month and also evaluate results across different marketing channels, then visualize the findings with simple charts.

Q4. How does breaking this down by marketing channel help?
It shows which channels bring in customers who are truly profitable. You can quickly spot channels that look busy but don’t produce enough profit, and double down on the ones that generate the strongest return.

Q5. What data do I need to follow along with this analysis?
You’ll typically need your customer acquisition cost, the profit you make from the first job, estimated follow-up revenue (like repeat jobs or agreements), and the marketing channel tied to each customer.

Q6. How can I use this metric to make better decisions?
Once you see LTV to CAC by month and channel, you can adjust your marketing budget, improve pricing, prioritize higher-performing channels, and avoid spending on acquisition methods that don’t pay back.

 

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